Plan ahead with Our New Flexible Reservation Policy and Travel Risk-Free

Poseidon Expeditions - your polar cruise operator

Important Travel Updates

New Flexible Reservation Policy and Risk-Free Travel

May 04, 2021

It’s a great time to plan your next polar adventure, and our new flexible booking policy makes it easy and risk-free. Valid for all new reservations made until further notice for any Arctic or Antarctic voyage aboard m/v Sea Spirit as well as North Pole cruises aboard i/b 50 Years of Victory as follows:

Oct 2021-Feb 2022 Antarctic season

  • We will hold all new reservations for our normal period of seven days. Depending on availability on the departure date, this option may be extended.
  • A reduced deposit of just 10% is required by the end of the seven-day option period to confirm the reservation.
  • Any time up to 30 days before the departure, you can transfer your booking to any future Poseidon cruise.**
  • From 29 to one day before the departure, you can transfer your booking to any future Poseidon cruise for a valid COVID-related reason. Proof of the COVID-related reason is required.**

2022 Arctic season
2022 North Pole season
Oct 2022-Feb 2023 Antarctic season

  • We will hold all new reservations for our normal period of seven days. Depending on availability on the departure date, this option may be extended.
  • A reduced deposit of just 10% is required by the end of the seven-day option period to confirm the reservation.
  • Any time up to 90 days before the departure, you can transfer your booking to any future Poseidon cruise
  • From 89 to one day before the departure, you can transfer your booking to any future Poseidon cruise for a valid COVID-related reason. Proof of the COVID-related reason is required.**

Please note that cancellation & refund policies for “Flexible Reservations” are slightly different from our normal Terms & Conditions in that any new reservation canceled from 119 to 91 days prior to departure is subject to just 10% cancellation fee rather than the usual 20%.

** “Flexible Reservation” transfers made less than 90 days prior to the departure are reserved for those bookings where final payment has been paid.

NB: When transferring the booking according to our Flexible Reservation Policy, the rate of the new cruise is to be applied.

For cancellation & refund policy please refer to our regular T&C.

Poseidon Expeditions’ Coronavirus Travel Policy

Update: September 22, 2020

Dear Travelers and Partners,

Poseidon Expeditions is postponing its planned operations of the Sea Spirit for the upcoming 2020-21 Antarctic season. We regret the disappointment this causes to our valued guests and travel partners. But in light of continuing obstacles beyond our control, it is the only practical option and is a decision that we do not make lightly.

COVID-related impediments such as a safe-return-to-port protocol in Antarctic gateway countries as well as the border and airline restrictions that continue to plague international travel are the primary basis for our decision. There has not been enough progress in these areas to allow us to proceed in a way that ensures the health and well-being of passengers, staff and crew.

2020-21 Antarctic season Postponement & Re-Booking Procedure

We look forward to working with both travel partners and guests to secure a suitable future Antarctic departure. Thank you for your patience and understanding.

If you or your clients have a reservation on any Sea Spirit departure for the upcoming 2020-21 Antarctic season – October 2020 through February 2021 – please contact your Poseidon reservation manager for assistance in re-booking your reservation.

  • No re-booking fees are applied; the net paid amount to-date will be used in full as a cruise credit for the transferred reservation, with no portion refundable at this time;

  • The re-booking or transfer can be made only once; final payment is due 90 days prior to the departure date scheduled for the 2021-22 season. Poseidon’s regular cancellation policy does not apply;

  • If you are unable to re-book a similar Antarctic cruise during the 2021-22 season, you are eligible for a cruise credit or voucher that can be applied to any cruise with Poseidon Expeditions;

  • The cruise credit or voucher will be valid until December 31, 2021. In case it is not redeemed within that time period, it can be extended or a full refund will be paid to you before January 31, 2022. Your travel manager will gladly assist you with any of the available options;

  • The value of the cruise transfer vouchers is protected by our depositing it in full in separate non-operating accounts.

  • The cruise credit or voucher can be transferred to any other person of your choice.

Poseidon Expeditions’ COVID-19 Health and Safety Protocols
For the 2021-22 Antarctic Season aboard the Sea Spirit

Update: September 16, 2021

Poseidon Expeditions is committed to providing our travelers, crew and staff the utmost in health security and peace-of-mind as they explore the Antarctic Peninsula, South Georgia and the Falkland Islands during the upcoming 2021-22 season.

Travel requirements for Argentina – our gateway to Antarctica for the entire season – are now being finalized, and our land-based Operations Team is working intensely to ensure maximum safety for its guests. Our planned Coronavirus-related protocols are supported by guidelines and recommendations from Argentina and other international health and cruise safety authorities.

Due to Argentine protocols and requirements for Antarctic travelers, we advise passengers NOT to book airfare to South America until further information is provided by Poseidon Expeditions. This will ensure that your travels to and from the ship in Ushuaia meet recently enacted Argentine health regulations.

Poseidon is also staying abreast of polar-specific guidelines and protocols regarding COVID-19 related to both the Antarctic and Arctic ecosystems, through its affiliation with the International Association of Antarctica Tour Operators (IAATO) and the Association of Arctic Expedition Cruise Operators (AECO). Both of these organizations have established COVID-19 task forces in order to establish best practices in the field and aboard expedition ships that actively explore these polar regions. This work is ongoing.

As such, our health and safety protocols are based on the above-mentioned guidelines and recommendations and as well as our own methodologies for ensuring the highest standard of prevention and care. These are focused in the following areas: Crew and Staff Readiness; Medical Team Readiness; Clean-Ship Assurances; Pre-Boarding Requirements; Onboard Prevention and Hygiene, and; Landings and Expedition Operations.

We continue to monitor the best practices and innovations currently being developed for testing, screening, health checks, shipboard sanitation, as well as social distancing and other effective means of infection prevention, and to incorporate these relevant guidelines and procedures into the health and safety protocols for our Sea Spirit.

Rest assured that as health organizations and the cruise industry continue to develop best practices and procedures for expedition vessels in the Antarctic environment, Poseidon Expeditions will incorporate these into its standard protocols.

Pre-Boarding Requirements

  • In the 14-day period prior to travel, guests will be asked to self-monitor their health, conduct symptom checks and practice precautionary good hygiene.
  • Guests will be required to:
    • present proof of a valid COVID vaccination (with final shot no later than 30 days before departure), plus provide negative results of a PCR test administered within 72 hours of embarkation.
    • The above-mentioned vaccination certificate must be forwarded to Poseidon Expeditions prior to departure, and available for inspection before boarding
  • An antigen test will be offered by Poseidon prior to or upon embarkation
  • Temperature screening and submission of pre-boarding health declaration required of all guests
  • Guests will be denied boarding if they do not submit to the testing protocols noted above, if their COVID tests are positive, or if their temperature is above 100ºF (38ºC).

Crew and Staff Readiness – Mandatory

  • 100% vaccinated crew and staff
  • Periodic antigen testing
  • Self-monitoring and reporting for 14 days prior to embarkation
  • Effective, results-oriented COVID-19 testing and reporting prior to embarkation, and during the season on a regular basis.
  • Advanced pre-boarding health checks and screenings
  • Required completion of official WHO COVID-19 course for hygiene procedures and infection management

Medical Readiness

  • Well-equipped hospital suite with COVID-19 detection and testing capabilities
  • Onboard physician with field medical operations and emergency experience
  • Infrared temperature detection equipment
  • Dedicated cabins available at all times for isolation purposes

Clean-Ship Assurances

  • Regular and systematic checking of HVAC (heating, ventilation and air conditioning) system
  • Accelerated, higher-frequency schedule of sanitation, deep-cleaning and disinfection of all hard surfaces in cabins, lounges, restaurant & galleys, hallways, hand-railings – all high-touch points – with daily checklists maintained and recorded
  • Use of UV lamps for disinfection of public areas
  • Hand-sanitizing stations placed and accessible throughout the ship
  • Disinfection of luggage and personal belongings prior to boarding
  • Disinfection of all food products and supplies prior to loading onboard
  • Limited third-party, port agent and supplier visits onboard – only authorized, essential may board the ship in compliance with boarding requirements
  • Minimal crew and staff rotation during the season
  • All public areas on board will undergo a two-tier sanitization and disinfecting process with thorough cleaning, fogging and wiping

Onboard Prevention and Hygiene

  • Approved PCR test administered onboard, with results provided to guests for return flight to home country prior to disembarkation
  • Over-crowding prevention: controlled/limited embarkation and disembarkation and queuing protocols
  • Regularly scheduled temperature screenings of all passengers, crew and staff during the voyage
  • Social distancing guidelines will be strongly encouraged onboard: 2-meter distancing from non-family cabin mates; controlled-capacity in library, lounge, presentation lounge; queuing protocols
  • Depending on current COVID situation at time of cruise, mask-wearing in public areas may be required of passengers, crew, staff and expedition team, and in Zodiac landing craft
  • Frequent hand-washing or sanitizing while onboard is strongly recommended
  • Restaurant seating will follow social distancing recommendations
  • All meals will be served a la carte; no self-service buffets. All food & beverages will be served to guests by crew members wearing face masks & disposable gloves
  • Public bathrooms will be closed. Guests will be asked to use the restrooms in their stateroom
  • The bridge will not be open for passenger visitation, due to COVID
  • Passenger cabin keys will be sanitized on receipt at the reception
  • Acrylic shields will be installed at the reception desk to avoid direct contact with guests
  • Personal protective equipment (PPE) will be available at all times for guests and crew. PPE includes face shields, gloves, and face masks. Depending on current COVID situation at time of cruise, PPE may be required during certain events
  • Electrostatic fogging will be implemented in all public areas once or twice daily particularly during embarkation and provisions loading

Landings and Expedition Operations

Unlike tourism in established, populated destinations, expedition cruising in the fresh air of Antarctica by its very nature is unshackled from public transport, hard-surfaced infrastructure and masses of local residents and other tourists. Hence, there is virtually no chance of contamination while exploring ashore with a minimal number of other guests. Another benefit of small-ship cruising!

Reasonable and precautionary social distancing protocols will be established while in Zodiac landing craft – which are used for both shuttling guests ashore and for more extended sightseeing of bays, inlets and coves – and while ashore with trained guides and expedition staff.

Exploration and landings in Antarctica will be conducted very much like they’ve always been done with Poseidon – albeit with more attention to crowding, queuing and the number of passengers per Zodiac boat. For the 2021-22 Antarctic season, all scientific stations are closed and off-limits to visitors.

Task Force continues to develop best practices and procedures or expedition vessels in the Antarctic environment, Poseidon Expeditions will incorporate these into its standard protocols.



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